CHILD PROTECTION POLICY

(implemented from 1st May 2008)

THE MAIDENHEAD FESTIVAL OF MUSIC AND DANCE

SECRETARY Mrs Janet Martin

VENUES: The Desborough Suite: 23rd – 28th October 2017
Norden Farm Centre for the Arts: 8th – 15th October 2017

1 PURPOSE AND FUNCTION OF ORGANISATION
The Festival’s aim is to advance the education of the public in the arts of music and dance. It is run by a committee of volunteers. This competitive Festival is held once a year during which children and adults of any ability perform while being assessed by professional adjudicators.

2 THE FESTIVAL ENVIRONMENT
The Festival seeks to ensure that a safe and caring environment is provided at the Desborough Suite, Town Hall and Norden Farm Centre for the Arts. The committee ensures through declarations on its entry form and by receipt of this policy document that each parent, carer, guardian and/or teacher is fully aware of their responsibility to each child. The Festival committee cannot be responsible for any unaccompanied children.

3 TO WHOM DOES THIS POLICY APPLY?
This policy relates to children under the age of 18 years and members of vulnerable groups of any age who are identified to the relevant Section Co-ordinator prior to their arrival at the Festival. The Section Co-ordinators’ contact details are always to be found in the syllabus and any notification communication. In recognising the needs of children from minority ethnic groups and children who are disabled, the Festival actively seeks to meet needs notified to the Festival by parents/guardians/carers and/or teachers.

4 FESTIVAL PERSONNEL
All helpers and committee members are volunteers. Care is taken in the recruitment of volunteers and information on them is held on file by the Festival. Each person wears a name badge and any of them may be approached in case of a problem. They will be able to direct you to a responsible person who will deal with it. All problems will be dealt with sympathetically, taken seriously, documented and dated and appropriate action taken.

5 PREPARATION FOR ATTENDANCE AT THE FESTIVAL
Where parents/guardians/carers are not personally attending, this Policy requires them to be satisfied that their children will be accompanied to the Festival and adequately supervised by responsible adults acting on their behalf. Parents not attending must state on the entry form that another named person has been allocated as their child’s carer along with this person’s address and relationship to the child. For multiple entries, e.g. schools, the teacher in charge must declare that they have all the parents’ signed consent.

6 PERFORMANCE AREAS AND CHANGING AREAS
Dance: Separate changing areas are provided for male and female performers which are clearly marked. Each changing area is controlled by a teacher who is easily identified by a badge. Children must be accompanied by their parent if the teacher is absent. Each school is allocated its own clearly marked changing area on arrival. Music: Children must be accompanied by their parent/carer/guardian and/or teacher on arrival. A helper will then escort them to a practice room, if available.

7 PHOTOGRAPHS, VIDEOTAPES AND PRESS PHOTOGRAPHY
No photographs or videotapes are allowed in any venue. Stewards will alert people who arrive with any recording equipment. Parents/carers/guardians are asked to give signed consent on the entry form for press photographs and photos by the official Festival photographer.

8 THE LEGISLATION AND GUIDANCE THAT SUPPORTS THIS POLICY
The Children Act 1989;The Police Act 1997; The Data Protection Act 1998; The Human Rights Act 1998; The Protection of Children Act 1999; The Criminal Justice and Court Services Act 2000, The Children Act 2004, The Vulnerable Groups Act 2006.

9 POLICY REVIEW
The organisers will constantly review their policy, revising and enhancing it as necessary. In doing this they will look to The British & International Federation of Festivals for support and that body, in turn, will look to other agencies for good practice, most notable the Arts Council of England policy guidelines.